Table of Contents 

• President's Welcome
• SMCC Certificates and Degrees
• Who to Contact
• Student Success Strategies
• Student Support Services
• Registration Services
• Financial Information
  • Cashiers Office
  • Satisfactory Progress
  • Students Financial Assistance
  • Veterans Services
  • Financial Aid Office
  • Financial Aid Information
  • Refund Policies
  • Tuition and Fees
  • Special Fees
  • Student Status
  • Outstanding Debts
  • Discounted Fees and Waivers
• Districtwide Programs
• Occupational Programs
• Policies and Procedures
• Official Course Descriptions
• Personnel
• Campus Map

How to Apply for Federal Financial Aid

New students must complete the Free Application for Federal Student Aid (FAFSA) or FAFSA on the web at http://www.fafsa.ed.gov/. Caution: Other web sites may charge a fee. Each academic year, continuing students must reapply by completing a FAFSA, Renewal FAFSA, or FAFSA on the web. Scholarships require separate applications. Specific information regarding financial assistance, including application deadlines or priority dates, may be obtained from the college Office of Student Financial Aid.

Types of Aid Grants, loans, student employment, and scholarship funds may be available from federal, state, and/or private sources.

The Maricopa Community Colleges Foundation offers a variety of scholarship opportunities. Scholarship opportunities are available year round. However, most scholarships are posted mid-January and most deadlines are the last week of March. Options are available by calling 480-731-8400 or by clicking here.

Distribution of Aid Criteria by which aid is distributed among eligible financial aid applicants are available on request at the college Office of Student Financial Aid.

Rights and Responsibilities

Students should read all information provided in the process of applying for federal financial aid in order to gain a greater knowledge of all the rights as well as responsibilities involved in receiving that assistance.

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Satisfactory Academic Progress SAP

Specific requirements for academic progress for financial aid recipients are applied differently than scholastic standards. In addition to scholastic standards which are explained elsewhere in this catalog, financial aid recipients are also subject to the following Standards of Satisfactory Academic Progress. Specific information is available at the college Office of Student Financial Aid.

Standards of Satisfactory Academic Progress (SAP) for Financial Aid Eligibility Federal regulations (CFR 668.32(f) and 668.34) require a student to move toward the completion of a degree or certificate within an eligible program when receiving financial aid.

Specific requirements for academic progress for financial aid recipients are applied differently than Scholastic Standards. Federal regulations state that Academic Progress Standards must include a review of all periods of enrollment, regardless of whether or not aid was received. The student must meet the following minimum standards in order to receive financial aid.

I. Evaluation of Financial Aid Eligibility 

1. Standards of Satisfactory Academic Progress (SAP) are applied at least once per year, beginning on or about June 1st to determine the eligibility for the following academic year.
2. The evaluation period will be based on attendance in the immediate prior Spring, Fall, Summer term (example: for 2008-2009 academic year, academic progress will be evaluated on Spring 2008, Fall 2007, and Summer 2007).
3. Credits evaluated will include credits attempted at the evaluating school and courses funded through consortium agreement.
4. Students who do not meet the SAP will be notified. The student may follow the appeal process or the reinstatement procedures as outlined in V and VI.

II. Eligibility 

A. Students must meet the following criteria:

• Students who have attempted at least 6 credit hours in the last evaluation period must complete with a passing grade 2/3 of all credits attempted within that evaluation period, OR
• Students who have NOT attempted at least 6 credit hours in the last evaluation period must complete with passing grades 2/3 of ALL credits attempted. AND

All students must meet the following minimum credit
hour/cumulative GPA requirement for which grade points are computed.

Credits Attempted*	Min GPA
12-15	1.60
16-30	1.75
31-45	1.90
46 +	2.00

*Note: Grades of F,I,N,W,X,Y,Z, and courses not yet graded are considered attempted but not meeting progress standards for the purposes of financial aid.

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III. Maximum Time Frame Eligibility

1. Students who have attempted more than 150% of the credits required for their program of study are not considered to be making Satisfactory Academic Progress and, therefore, are ineligible for financial aid funds. 
2. All evaluated transfer credits will be included when determining Maximum Time Frame Eligibility.
3. A student with a Bachelor’s degree or higher will be considered to have exhausted Maximum Time Frame Eligibility. An exception to this rule occurs if the student is enrolled in a state-approved teacher certification program.
4. A student may appeal as outlined in V.
5. Reinstatement procedures as outlined in VI are not applicable to Maximum Time Frame Eligibility. 
    

IV. Repeated, Audited, Consortium, Remedial Courses, Summer Sessions

• Financial aid may be used to cover the cost of repeated courses.
• Audited courses, non-credit courses, credit by examination, and any credit for prior learning option (as outlined in the catalog) are excluded when determining eligibility for financial aid. 
• Courses funded through a consortium agreement are included in determining academic progress.
• All attempted remedial credits will be included when evaluating SAP. (A maximum of 30 remedial credit hours, excluding ESL courses, may be funded.)
• Enrollment in any or all summer sessions within the same calendar year will be considered one term.

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V. Appeal Process

A student who has lost financial aid eligibility due to extenuating circumstances may appeal. 

• Extenuating circumstances that may be considered include: personal illness or accident, serious illness or death within immediate family, or other circumstances beyond the reasonable control of the student.
• All appeals must be in writing to the Financial Aid Office where the student is applying for aid and include appropriate documentation.
• Examples of documentation could include an obituary notice, divorce decree, or a letter from a physician, attorney, social services agency, parole officer, etc.
• The condition or situation must be resolved which will allow the student the ability to complete course work successfully or an appeal will not be granted.
• The outcome of an appeal may include approval, a probationary period, or denial.
• A student will be notified in writing of the results of the appeal, and of any restrictions or conditions pertaining to their appeal.

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VI. Reinstatement of Financial Aid Eligibility 

A student who has lost financial aid eligibility may be reinstated after the student has taken (without federal funds) at least six credit hours in a semester, passed all attempted credit hours, and meets minimum cumulative GPA requirements. 

• If the student attempts more than six hours, the student will be evaluated on all attempted credit hours within that term.
• Classes taken at other colleges will not be taken into consideration for reinstatement purposes.
• It is the student’s responsibility to notify the Office of Student Financial Aid when this condition has been met.

For more information, please contact the Office of Student Financial Aid.

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Refunds and Repayments

In accordance with federal regulations (CFR 668.22), a student may be required to repay federal financial aid funds if they completely withdraw, are withdrawn, or fail to earn a passing grade from all classes during a semester. Further information is available at the college Office of Student Financial Aid. This could affect a student’s ability to receive Financial Aid in the future at any school.  For a student receiving Financial Aid, also see Appendix S-7 for Withdrawal procedures.

Award Amount and level of Enrollment Award amount is determined, in part, on the level of enrollment. Federal student aid recipients are advised to register at the same time for all classes they intend to take during a semester to maximize award. Some federal aid may not be awarded for classes added at a later date. Contact the college Office of Student Financial Aid for more information.

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VETERANS SERVICES (AR 2.9) VSA

The Maricopa Community Colleges’ veterans services offices act as liaisons with the Department of Veterans Affairs. Each program must be approved by the State of Arizona Department of Veterans’ Services. Students may be eligible to receive educational benefits if they are registered in courses that apply to the student’s approved program. Application forms, counseling, advisement and tutoring are available for students who are eligible for veteran’s educational benefits.

Students applying for veteran’s educational benefits should allow eight to ten weeks before receiving benefits. The amount of benefits awarded is determined by the Department of Veterans Affairs, and is based on the number of credit hours or clock hours for which a student is enrolled and the length of the enrollment period for each course.

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Veteran’s benefits available: 

• Chapter 30 - Montgomery GI Bill 
• Chapter 31 - Vocational Rehabilitation (separately served through the local VA office)
• Chapter 32 - VEAP Program
• Chapter 35 - Survivors and dependents of
  deceased/100% disabled veterans
• Chapter 1606 - Montgomery GI Bill, Selected Reserve

It is the student’s responsibility to notify the office that serves veterans at their campus regarding any change in enrollment, address, program of study, enrollment at another institution, or any other change that may impact their veteran’s educational benefits.

Those students receiving benefits must follow the VA academic progress policy to continue to receive benefits.

Academic Progress Policy for Students Receiving Veteran’s Educational Benefits

Department of Veterans Affairs regulations require that all persons using any type of veteran educational assistance program be making satisfactory academic progress toward achievement of their educational objective (program of study). A student who does not meet the minimum standards (see above) will be placed on probation for a maximum of two (2) consecutive semesters.

At this point, if satisfactory academic progress has not been demonstrated, veteran educational benefits will be terminated. Benefits may be resumed when the student raises the cumulative grade point average to the required minimum standards or demonstrates the ability to meet these standards through the approval of a written appeal. For appeal procedures, contact the office that serves veterans at your campus.

For additional details and information regarding veteran’s educational benefits, contact the office that serves veterans at your campus.

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FINANCIAL AID OFFICE  FAO

General Information

The Financial Aid Office at South Mountain Community College administers and coordinates aid funds from federal, state, institutional and private sources. Awards are made on the basis of financial need. Need is the difference between the cost of attending SMCC and the resources an applicant has available. Those resources include, but are not limited to, the following: expected parental contribution, student contribution (through savings and employment) social security, veterans’ and other benefits available to the student.

In order to assess need, all applicants must submit financial information concerning themselves and their parents. This information is submitted by a free application form (FAFSA).

Students are encouraged to file this application electronically through: www.fafsa.ed.gov. However, paper applications are also available in high school counseling offices and the SMCC Financial Aid Office. The Financial Aid Office uses this information in determining need and eligibility after verifying the information in the Financial Aid Office.

In assessing an applicant’s need, all available resources are subtracted from the budget. For example: 

Academic Year Budget (commuter)	$12,018
Parent’s Contribution	$  2,000
Student’s Contribution	$  1,000
Financial Aid Eligibility (need)	$  9,018

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How Much Does It Cost To Attend SMCC Full Time?

The direct cost of attendance is approximately $1,900 for tuition for full-time students and $1,136 for books. The total cost for the 2008-2009 academic year may vary from $11,180 to $19,898 depending on residency and tuition status, books and supplies, room and board, travel and personal expenses.

Priority Deadline

The process of applying for financial aid requires time and attention. The priority filing date for SMCC financial aid applicants is April 1. The earlier a student applies for aid, the better his/her options are for obtaining funding.
Financial Aid Student Responsibilities Prior to receiving any source of financial aid, the student is required to:

1. Successfully complete academic assessment testing if non-high school graduate.
2. Enroll for those classes that apply to a specific program of study leading to a degree or certificate.
3. Have an academic advisor approve a specific major course of study (degree objective).
4. Maintain satisfactory progress* each semester.
5. Notify the Financial Aid Office of any additional assistance received not shown on the award letter.
6. Notify the Financial Aid Office and Business Office of withdrawal from school.
7. Repay any debts as stated on any promissory note signed by the student
8. Meet other requests and requirements established by the Financial Aid Office not expressed here.

*Satisfactory Academic Progress (see page 26.)

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Payment of Award

The Business Office is responsible for processing and distributing all funds. Students who have met the application priority date of April 1 should expect to have their award credited to cover school expenses by the start of the regular fall term.

Students having awards completed by December 1 should have their awards processed by the start of regular spring semester registration.

Students not meeting the dates stated above may be considered late and they may have to pay their tuition prior to receiving their award.

NOTE: The amount of cash the student is to receive is determined after the financial obligations to South Mountain Community College are deducted.

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FINANCIAL INFORMATION FAI

Types of Financial Aid

The eligibility requirements listed on this page are general in nature and not intended to be comprehensive. The requirements for individual types of aid do vary and students should contact the Financial Aid Office for details. Students are advised to keep current regarding any federal changes which may affect their eligibility for financial assistance.

Type of Aid		Name of Program		Eligibility Requirements		Amount of Assistance		Priority Date to Apply & where to Obtain Forms
Grants & Scholarships	Federal Grant	Federal Pell Grant Program		Undergraduates, have not earned bachelors/first professional degree. Demonstrate need as determined by the FAFSA process. U.S. citizen, permanent resident or other eligible status. Students must be enrolled in an approved degree or certificate program. Apply through www.fafsa.ed.gov.		Dependent on need as determined by FAFSA process. Ranges: minimum $200; maximum $4,731.		April 1 preferred, FAFSA available from SMCC Financial Aid Office, or at any high school, or at www.fafsa.ed.gov
		Federal Supplemental Educational Opportunity (FSEOG)		Financial need as determined by SMCC Financial Aid Office through the FAFSA. Students must be enrolled in an approved degree or certificate program.		Minimum $600 Maximum $1,800		April 1 preferred, FAFSA available from SMCC Financial Aid Office, or at any high school, or at www.fafsa.ed.gov
	State	Arizona State Incentive Grant (LEAP)		Resident of Arizona financial need as determined by SMCC Financial Aid Office through the Federal FAFSA process. Student must enroll into a degree or certificate program of study. U.S. citizen or permanent resident, or other eligible status.		Minimum $900 Maximum $1,300		April 1 preferred, FAFSA available from SMCC Financial Aid Office, or at any high school, or at www.fafsa.ed.gov
		Bureau of Indian Affairs Tribal Scholarships		Student must be 1/4 Native American. Must complete tribal application. Requires financial need as determined by SMCC Financial Aid Office through federal FAFSA form.		Aid may be up to 100% of actual school expenses.		April 1, priority. Obtain BIA application at your tribal agency. SMCC will request BIA funding upon receipt of aid application.
	Institutional	Academic Scholarships		Based on academic achievement. Must enroll for 6 or more units. Financial need may be required. Must have a cumulative GPA of 2.5 or better.		$100 to $1,790 per semester.		April 1, priority. Check with your high school counselor or the SMCC Financial Aid Office.
		Private Scholarships		Most scholarships awarded on a combination financial need and academic achievement. Financial need determined by SMCC Financial Aid Office.		No minimum No maximum		Check with your high school counselor or the SMCC Financial Aid Office
Loans	Institutional &Federal Loans	Long Term		Federal Family Education Loan program.		Up to $10,500 dependent on academic Level.		Check with FInancial Aid Office
Employment	Federal	Federal Work Study Program (FWS)		Financial need is determined by SMCC Financial Aid Office through the FAFSA. Hours range from 10-20 hrs per week. $6–$8 per hour. U.S. Citizen, permanent resident or other eligible status.		Amount varies, but student could earn $1,000 -$4,000 per year.		No priority. Application forms available from Financial Aid Office.
	Institutional	College Payroll		Financial need not necessarily a prerequisite. Job placement based on institutional need and student’s skills and qualifications. Full-time students are preferred.		Amount varies, but student could earn $1,000 -$4,000 per academic year.		No priority. Application forms available from Financial Aid Office.
		Cooperative Education		No financial need required. Student is placed in same career field as his studies. The student receives college credit, grade, and usually pay.		Amount varies.		Check with high school counselor or the SMCC Career Services.
Other	Federal	Veterans/GI Bill		Veterans of military service with a minimum required time served of 181 days on active duty and proper discharge status.		Varies according to marital status, number of dependents and hours enrolled.		None. Allow four to six weeks for processing.
		Tuition Deferments		Financial aid application has been submitted to SMCC and verification of all data required is near completion.		In-state tuition.		None

*MAXIMUM AWARDS (2008-2009)

For more information about the application process, students rights and responsibilities, enrollment requirements, verification and academic progress policies, handicapped student assistance, refund policies, and summaries of various state, federal, and local aid programs contact the Financial Aid Office located in the Student Services Building. Telephone: (602) 243-8300.

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REFUND POLICY (AR 2.2.10) RPP

A. Refund Policy for Credit Classes 

Students who officially withdraw from credit classes (in fall, spring, or summer) within the withdrawal deadlines listed below will receive a 100% refund for tuition, class and registration processing fees. Deadlines that fall on a weekend or a college holiday will advance to the next college workday except for classes fewer than 10 calendar days in length or as specified by the college. Calendar days include weekdays and weekends. Refer to individual colleges for withdrawal and refund processes.

Official Withdrawal Deadlines Length of Class for 100% Refund*

Length of Class	Official Withdrawal Deadlines for 100% Refund
1-9 Cal. Days	Prior to the class start date
10-19 Cal. Days	1 calendar day incl. the class start date
20-29Cal. Days	2 calendar days incl. the class start date
30-39 Cal. Days	3 calendar days incl. the class start date
40-49 Cal. Days	4 calendar days incl. the class start date
50-59 Cal. Days	5 calendar days incl. the class start date
60-69 Cal. Days	6 calendar days incl. the class start date
70+ Cal. Days	7 calendar days incl. the class start date

*Course fees and registration processing fees will be refunded only if the student qualifies for a 100% refund. Debts owed to any MCCCD college must be satisfied before any refunds are paid to the student. Refunds for students receiving federal financial assistance are subject to federal guidelines.

**Requests for exceptions to the refund policy must be filed within one year from the semester in which the course was taken.

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B. Refund Policy for Non-Credit Classes 

Unless otherwise specified, students must drop non-credit classes prior to the course start date to be eligible for a 100% refund.
 

C. Canceled Classes 

When a class is canceled by the college, a 100% refund will be made.
 

D. Other Refunds 

Students withdrawing from a college or from courses for one of the following reasons must submit a written request for a refund to the Office of Admissions and Records or designated college official:

• A student with a serious illness, verifiable by a doctor’s written statement that the illness prevents the student from attending all classes for the semester. The doctor’s statement must be on file with the college before a refund can be given.
• Serious illness or death of an immediate family member that prevents the student from attending all classes for the semester. Immediate family members include spouse/partner, father, mother, grandfather, grandmother, child, foster child, grandchild, stepchild, sibling, stepsibling, stepfather, stepmother, or spouse’s/partner’s father, mother, grandfather, grandmother, or in-laws in any one incident. Appropriate documentation must be provided before a refund can be given.
• Death of a student. Appropriate documentation must be provided before a refund can be given.
  Requests for a total withdrawal from a college or courses for one of the above reasons may result in a partial prorated refund of tuition, provided courses have not been completed.
• A student in the Armed Forces or the Arizona National Guard who is called to active duty and assigned to a duty station, verifiable by a copy of the orders, will be allowed to withdraw and receive a 100% refund of tuition, provided courses have not been completed. 

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TUITION AND FEES (AR 2.2.9) TAF

Tuition and fees are public monies within the jurisdiction and responsibility of the Maricopa Community Colleges Governing Board under the laws and regulations of the State of Arizona and must be administered by the Governing Board. The Governing Board reserves the right to change tuition and fee charges when necessary without notice.
All students are classified for tuition purposes under one of the following residency classifications: 

1. Maricopa County resident
2. Out-of-County resident
3. Out-of-State resident (including F-1 non-immigrant students)
4. Unclassified, Out-of-County, Out-of-State (1-6 credit hours system-wide)

Residency for tuition purposes is determined in accordance with state law (A.R.S. §15-1801, 15-1802, 15-1802.01, 151803, et. seq.) and regulations of the Maricopa Community Colleges Governing Board. All of the Maricopa Community Colleges are subject to the above statutes and regulations. Students who have questions about their residency should contact the Office of Admissions and Records for clarification.

Students attending more than one Maricopa Community College will be assessed fees for their enrollment at each of the Maricopa Community colleges/centers. (Students who are considered to be out-of-state residents for tuition and fees purposes should refer to the Concurrent Enrollment in Arizona Public Institutions of Higher Education policy under the Residency section of this publication.)

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A. Time of Payment 

All tuition, fees, assessments and deposits must be paid at the time of registration or by the specified deadline date and in accordance with the fee schedule approved by the Maricopa Community Colleges Governing Board.
 

B. Tuition and Fees Schedule (Appendix S-4) 

(Effective July 1, 2008 for Fall, Spring and Summer
Sessions)

Current information can be found at  www.maricopa.edu/
gvpolicy/adminregs/appendices/S-4.htm

The following (Table 4) is a tuition and fees schedule for 2008/2009 and is provided for reference. These tuition and fees are subject to change. Consult the college’s Office of Admissions and Records for fees in effect at the time you intend to register.

Students from the following counties are considered out-of-county and should check with their local County Board of Supervisors about out-of-county tuition and fee payments: 

• Apache
• Greenlee
• Santa Cruz

Students from any other county in Arizona are considered in-county due to a reciprocal arrangement with that county.

* According to A.R.S. §15-1802F, “A person who is a member of an Indian tribe recognized by the US Department of the Interior whose reservation lies in this state and extends into another state and who is a resident of the reservation is entitled to classification as an in-state student.” Therefore, unclassified and out-of-state surcharges do not apply to such students.

** According to A.R.S. §15-1429, community college districts are excluded from counting as FTSE those students who reside out of the state but are taking an Arizona community college district distance learning course or a classroom based credit course. 

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Special Fees SFE

The following fees are in addition to applicable tuition and fees:

College Specific Fees:

• Please check with the SMCC Admissions & Records or Cashier’s Office.
• Students may incur expenses beyond the established fees in certain courses.

Non-Credit Courses/Seminars/Workshops/Community Services

• Fees for these courses are determined by the length and type of each course and will cover total costs.

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Student Status SSS

Table 4

1.	County Resident - Resident Rate  - per credit hour General Tuition: $69.00  plus Fees: $  2.00	$ 71.00
2.	County Resident - Audit Rate - per credit hour Audit Fee Surcharge: $25.00 plus General Tuition: $69.00 plus Fees: $ 2.00	$ 96.00
3.	Out-of-County Resident (7 & more credit hours system-wide) - per credit hour Out-of-County Surcharge: TBA (Applies only to counties with no community college) plus General Tuition: $69.00 plus Fees: $ 2.00	$312.00
4.	Out-of-State Resident* (including F-1 Non-immigrants - 7 & more credit hours system-wide) - per credit hour Out-of-State Surcharge: $215.00 (tentative)  plus General Tuition: $69.00  plus Fees: $ 2.00	$312.00
5.	Unclassified Student - Out-of-State, Out-of-County* (less than 7 credit hours system-wide) - per credit hour Unclassified Student Surcharge: $ 25.00  plus General Tuition: $69.00  plus Fees: $2.00	$ 96.00
6.	Out-of-State students participating in Western Undergraduate Exchange Program* (any number of credit hours) - per credit hour WUE Out-of-State Surcharge: $32.50 plus General Tuition: $69.00  plus Fees: $2.00	$106.50
7.	Courses offered out of Arizona, including distance learning, to non-resident out-of-state students** Total tuition per credit hour	$174.00
8.	Corporate Tuition Rate  - Out-of-State* (any number of credit hours) for out-of-state employees of companies in training contracts with Maricopa per credit hour Out-of-State Surcharge: $76.00 plus General Tuition: $69.00 plus Fees: $2.00	$147.00
9.	Corporate Contract - Out-of-State Non-Resident Total Tuition per credit hour	$125.00
10.	Skill Center Tuition Rates  Hourly Tuition: Nursing Asst & Practical Nursing Programs:	$ 4.60 $ 5.60
11.	Credit by Examination & Credit by Evaluation -per credit hour - excludes HCIES courses Regular Rate: Contract Testing Rate:	$ 69.00 $ 34.50

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C. Outstanding Debts ODS

Any debt or returned check may revoke a student’s current enrollment and the student’s right to register in subsequent semesters at all Maricopa Community Colleges. Delinquent debts may require penalties, late charges, collection costs, and/or legal fees to be paid before good standing is restored to the student. 

The following procedure will be used for the collection of returned checks and other outstanding debts:

1. The college fiscal agent is responsible for:

• verifying the student’s Districtwide debt,
• notifying the student of the debt
• attempting to collect the debt, and
• notifying credit reporting organizations of the debt.

2. All Maricopa Community College services will be withheld pending payment of debt at college fiscal office with cash, certified check or money order. Student may be withdrawn from classes.

3.  If other attempts fail, the Maricopa Community Colleges District Office will either collect or use other means available, including: 

• collection agency, requiring payment of collection fees by the student;
• the Tax Refund Setoff Programs as stated in
  A.R.S. §42-133;
• litigation, requiring payment of court costs and legal fees by the student.

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D. Discounted Fees and Waivers  DFW

Citizens 62 years of age and older shall be issued ID cards that allow them the privilege of attending events at no cost and that allow them to use the library facilities.

Employees, Dependents and Mandated Groups
The Maricopa Community Colleges waives tuition and student activity fees for employees and their dependents, and for legislative mandated groups. Special fees and fees for Non-Credit/Special Interest Community Services courses are not waived.

Tuition and Registration Fee Waiver for Members of the Pima-Maricopa Indian Community Tuition and fee waivers shall be funded through Auxiliary Fund Monies for college credit courses for the enrolled members of the Pima-Maricopa Indian Community who live on the Pima-Maricopa Reservation.

All other guidelines and procedures established for the purpose of administering waivers, affidavits and exemptions are outlined in the Maricopa Community Colleges tuition waiver manual.

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